Case Study

Brief

To plan, manage, create content, and execute an annual conference for our client’s leadership team of 150 staff. This included aligning key messages to strategies, creating workshops, coaching speakers, hosting and managing all logistics including finding the ideal venue.

Solution

Initially our facilitator held in depth meetings with the company’s leaders and conference team and agreed key messages to communicate at the conference which aligned with the overall strategy. Elements included writing briefs for the workshops to take place during the event, as well as hosting various elements within the conference. Coaching was provided for certain company leaders, keynote speakers and staff involved with the conference. After agreeing the initial strategy, an early task was finding the perfect conference venue with sufficient space to seat 150 attendees in a cabaret set up with space for a stage and additional production which was in London with superb transport links.

After a vast search, we booked County Hall and hired the Southbank Wing exclusively. The exclusive hire included the Waterloo suite which served as the main plenary along with five breakout rooms and the lounge which was the perfect catering area. The Waterloo Suite comes equipped with high quality in-house production which allowed the client to allocate sufficient budget to other aspects of the conference.

Rockitfish managed all elements onsite and ensured the conference timeline ran to schedule by liaising directly with the venue, production team and facilitator. This allowed the client and keynote speakers to focus on the conference and removed any concerns about logistics and external elements.

At the completion of the conference, guests enjoyed a glass of bubbly and some artisan nibbles in the Knights Lounge, where staff could debrief the meeting in a relaxed setting and take away the key messages of the day.